Service Contract Preview

Each contract is amendable to fit the needs of the client and protect both entities.



The client can expect ___-___ images of the event(s), delivered in color, that reflect the entire story of the event in both artful and lifestyle documentary images.

- Photographs will be delivered within 3-9 business days after the event in the form of an online digital album.

- All selected and edited files will be accessible in the online digital album, to be downloaded digitally as JPG’s, of the dimensions of 2,800 pixels in height at 300 resolution (PPI) for no additional fee.

- Editing will include basic exposure/contrast/color correction adjustments as well as straightening adjustments and if needed, minimal cropping. Any additional color presets/ and advanced color adjustments can be requested for no additional fee, but must be requested in advance. The photographer will tailor the editing style per job basis, anticipating the needs of the client. Advanced retouching of any kind is not included.

Any additional photography needed not stated in the shot list must be submitted by email and added to the list. A “shot list” is encouraged (but not required) and photographer agrees to capture all items on the shot list to the best of their ability. The photographer is not liable for any shots missed in the shot list and does not affect the photographers total services fee. Photographer agrees to do the best of his/her ability within the given circumstances presented. The photographer is not responsible for compromised coverage due to causes beyond his/her control such as other peoples flashes or cameras, the lateness of the client, weather conditions, schedule complications, rendering of decorations, or restriction of the venue. Photographer is not responsible for existing backgrounds or lighting conditions which may negatively impact or restrict the photography coverage.



-Comprehensive candid photos of the event, speakers and guests
-Comprehensive candid photos of the venue
-Group photos of people at the event
-Photos of any sponsorship partners include: Photos of people using the product being offered by the sponsor(s) and/or vendor partners.
Candid portrait of the sponsor ambassador(s)/vendor(s).
-Photos of any live music/DJ, performances and/or entertainment

FEE:  If the client would like to add any additional hours at the date of the event, the hourly rate remains the same and can be prorated in half-hour increments. Additional coverage hours must be paid in full before any photos or products are released to the client. 

COPYRIGHTS: The client hereby grants to the photographer irrevocable and unrestricted right to use and publish photographs from this event for portfolio, marketing and advertising purposes, in any manner and medium; to alter the same without restriction. Photographer automatically retains copyright of all images unless stated otherwise in this agreement. Client is granted reproduction rights for print and marketing use, permission is also granted to alter for creative and marketing purposes. 

REPLACEMENT: In the unlikely event that the photographer is injured or becomes too ill to photograph the event, the photographer will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event photography package. Photographer will edit all photographs from the replacement photographer and deliver as originally scheduled to the client.

LOSS: In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond the photographers control, Jeanette Nevarez must refund the total services fee to the client. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

CANCELATION/CHANGES: In the event of cancellation by the client, the security deposit of 50% paid is non-refundable. It shall be liquidated damages to the photographer in the event of a breach of contract by client. Client agrees to keep the photographer up to date with any changes pertaining to the event date, location and shooting times. Any event changes must be emailed and updated in this contract by the photographer.

REFUNDS: The client acknowledges they have seen the photographers work and is fitting with their vision. On the rare occasion that the client detects the photographer did not fulfill the expectations set forth in this agreement, the refund policy is as follows. If and only when the delivered photographs do not fulfill or reflect the majority of the description of the deliverables under “EVENT PHOTOGRAPHY SERVICES INCLUDED:”, client is authorized to a full refund of the total services fee. This clause is only applicable 2 business days after the client has received the gallery images. After the two business days have passed, refunds are no longer applicable and/or unable to be under review.

FILE STORAGE: Photographer will keep a copy of all delivered digital JPG files for 6 months from the event date. The photographer is not liable for providing any images after the 6 months from the event date has passed.